RATEX Business Solutions, Inc.

The RATEX Accounts Receivable Module is designed to maintain charge accounts for authorized customers and to perform all related functions. A major objective of the module is to provide you with the flexibility to handle the varying needs of your customers. For example, five charge plans and up to twenty customer types are used in the system to accomodate the special needs of each group of customers.

DETAILED CUSTOMER DATABASE

The RATEX Accounts Receivable Module allows you to manage both new and existing customer records more efficiently. When you enter a new customer into the module, you can set the parameters for the customer's credit limit, finance charge, type of charge plan, and credit spending. You can perform an online customer query for information such as account balance status.

ACCOUNTS RECEIVABLE TRANSACTIONS

The RATEX Accounts Receivable Module is integrated with the RATEX General Ledger and Physical Inventory modules and with non-RATEX accounting systems. Within the RATEX Accounts Receivable Module, several types of transactions exist that become the source of information for the effective management of receivables and other financial systems. They include:

Charges. This transaction monitors:

Regular charges from sales customers.
Contract sales returns which are used to set up a contract customer and record the terms of the contract as well as the sale to an inventory class.
Departmental charges/returns which are used to enter campus purchase orders through video terminals in the accounting office.

Adjustments. This transaction provides you with the ability to deal with adjustments in the following areas:

Increase/decrease customer balance.
Transfer of charges from one customer to another.
Increase/decrease of campus purchase orders/Departmental charges.
Amount of adjustment due.

Payments. With this transaction you can enter a single payment against a specific customer balance. You can quickly review the customer transaction before entering the payment amount.

Batch Payments. This transaction is divided into three sections which include:

Enter/delete daily accounts receivable batch payments.
Print entered daily accounts receivable batch payments.
Update entered daily batch account payments to the accounts receivable customer file.

Statements and Aging. This transaction generates a statement for each customer and is usually initiated after the university budget transfer is complete and you have entered all charges, payments and adjustments for the period.

In addition to all the transactions mentioned previously, you can perform all the standard balance-forward procedures.

The RATEX Accounts Receivable Module carefully collects pertinent information from all resources, such as the Point-of-Sale Module. You have complete control to::

Apply service charges to aging balances on a selective basis, depending on account type.
Grant varying discounts based on customer type and special sale conditions.
Designate customer tax status as taxable or tax-exempt and correct tax errors made in point-of-sale transactions.
Print statements on a monthly basis, including details about all account actions taken during the current period.
Provide up-to-date account balances daily.
Monitor delinquent accounts.
Interface with the university accounting system for payment of balances due on university department accounts.

ACCOUNTS RECEIVABLE REPORTING

The RATEX Accounts Receivable Module helps you monitor your bookstore's financial status through reports.

You can generate comprehensive reports that are already designed into the system or design your own reports. Your options are almost endless. Here are a few examples of the variety of reports that this module makes available to your bookstore:

Monthly Activity Summary
Cash Receipts Journal Detail
Outstanding Balances with Aging
Customer Accounts Status
Sales Journal Detail

Cash Refunds Journal Detail
Finance Charges
Credit Analysis
Delinquent Accounts

RETURN TO PRODUCT INFORMATION PAGE