RATEX Business Solutions, Inc.

The General Ledger System is an integrated module of the RATEX software. Along with the Accounts Receivable and Accounts Payable modules, the General Ledger Module is an important link the in RATEX software accounting process. Journal entries are the primary source of information entered into the module by either manual or automatic transfer from the other accounting modules.

COMPREHENSIVE GL MANAGEMENT

Journal entries can either be automatically posted to account balances and other related files as they are created, or held and then posted as batches. No matter when the entries are processed, all journal entries will pass through a set of tests before the necessary files of the database are updated. Journal entries can be fed to the General Ledger Module and posted to the balance files continously throughout the month.

As entries for future accounting periods are created, they are held for batch posting at the appropriate time. This allows for the creation of reversing journal entries before they are forgotten.

The transactions in each journal can be printed at any time during the accounting cycle. The current status of each general ledger account can be readily inspected as needed during the month. Besides entering balanced general entries, this module permits you to add, update and delete ledger accounts. Budget information is maintained for the comparison with actual expenditure and income figures. The module's extensive reporting capabilities will provide you with a complete set of financial statements.

In addition, the General Ledger Module:

creates copies of journal entries that have not been posted.
creates copies of unposted journal entries that have been processed.
reverses debit and credit amounts on unposted journal entries for correction or reversals.
permits entering an unlimited number of lines on the journal entry.
allocates account balances to other accounts.

GENERAL LEDGER REPORTING

The General Ledger Module helps you monitor your bookstore's financial status by generating comprehensive reports that were designed into the system or by allowing you to design your own reports. With the reporting function, you can perform:

Line-by-line definition of financial reports.
Comparisons of current year, quarter, and period balances with previous year activity.
Comparisons of financial performance with projected budgets.
User-defined data columns.
Percentage and variance reporting.
"What-if" modeling.
Financial report conversions for graphics.
Projected performance based on actual and budgeted targets.

The options are almost endless. The following are a few examples of the wide variety of reports that are available to your bookstore:

Posted Journal Entries
Trial Balance Detail/Summary
Report Generator Financials
Unposted Journal Entries
Chart of Accounts in Various Sorted Orders
Consolidated Trial Balance
Cash Management

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