RATEX Business Solutions, Inc.

The Textbook Management System is an integrated module of the RATEX software. With this module, you can provide your textbook department with an adequate supply of texts in a timely and economical manner. The module's combined functions will help you manage textbook requests, enrollment estimates, publisher shipments, and used book searches/returns.

WORKING THE BUY

As you work the buy, the Textbook Module provides you with the information to control text purchases. You can easily enter information such as course requests, physical inventory, course enrollments, and class history into the system and combine them together in a desired worksheet format to assist your buyer. An individual worksheet can be generated for each text. The Textbook Module automatically keeps track of which texts have been worked for the buy and which have not.

MAXIMIZING TEXT PURCHASES

After establishing your needs for text purchases, the Textbook Module allows you to process manual orders into the system from buy trips, and it automatically orders the remainder of the to-provide quantities from the publisher/wholesaler. For example, rather than waiting for completed lists of texts to send to the wholesaler, the Textbook Module allows you to transmit requests via Link (Easylink, Pubnet or Ingram) when you are ready. In turn, the wholesaler can let you know what is being held versus what is pending. This allows you to take advantage of wholesaler stocks while they are plentiful.

Throughout the ordering process, you can review the orders instantly, including later requests and special orders. When necessary, you can print tracer and follow-up letters giving appropriate details about each order. The Textbook Module expands your effectiveness by providing you with the ability to process text orders simultaneously from four to nine separate terms/semesters.

PRODUCTIVITY IN RECEIVING

As orders are received, receiving personnel can enter the desired information from receiving documents into the Textbook Module, which automatically updates inventory files.

Each textbook is assigned a SKU or EAN which will enable you to print price tags. Each price tag becomes a key link for the Textbook Module's integration into the point-of-sale module. It will also help maintain a perpetual inventory.

You can also print shelf tags by term, course, and ISBN order, which will free many hours for bookstore personnel to use for additional tasks.

WHEN THE RUSH IS OVER

When the rush is over, the Textbook Module will assist you in the returns process by:

Identifying pending returns
Generating permission-to-return letters
Generating chargebacks
Approving pending returns

REPORTS AND WORKSHEETS

The Textbook Module helps you manage your bookstore by providing you with a variety of comprehensive reports designed into the system. You can also design your own reports using our flexible report generator.

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